Overview

The Complete Management System for your Archives allowing you to manage the movement of Boxes and Documents using both onsite or offsite storage providers.

This fully configurable and expandable system is designed to manage files and boxes through their whole life cycle from Creation, Labelling, Tracking, On-site storage, Off-site storage, Retrieval and through to Destruction.

The system assists in helping you to comply with MOPI and is currently in operation within the Police Service

Features and Benefits

• Assists with MOPI Compliance
• The system determines the destruction review date automatically from the files contained within the box.
• Allows easy reporting of boxes due for destruction
• Full validation routines are included within the system.
• Allocation of Box Reference Numbers to departments
• Easy reallocation of one or more Files from one box to another
• Easy reallocation of box from one department to another
• Automatic Audit Trail for actions performed on a box or file
• Full Index Searching available � allowing free text searches across all fields.
• Allows building of complex and fuzzy searches with AND/OR Boolean operators
• Requests for files can be cancelled at any time
• Allows easy reporting of files overdue for return.
• Allows the user to store metadata against files for easy searching
• Allows the user to easily create relationships such as offender or victims against a file.
• Bar codes can be stored against boxes and files
• Files and boxes are easily requested and returned
• Allows multiple off-site Storage Providers to be specified within the system
• Own storage provision easily accommodated
• Allows boxes to be indicated to retain indefinitely from provider.

Technical Requirements