Features & Benefits

Creating Courses

• Automatic course numbering system
• Specify divisions for different training (e.g. INSET, Governors)
• Save courses as they are created to come back to later
• Preview course advert real time as course is created
• Specify all fields required for advertising the course
• Specify budget codes for income of course
• Specify minimum and maximum numbers for course
• Ability to specify courses as authority onlySpecify individual sessions for courses
• Specify room requirements and layouts
• Specify catering and refreshments for each session
• Specify who will be taking the course
• Specify additional costs and budget codes for tutors
• Specify equipment required for each sessionAutomatic calculation of course costs
• Ability to specify costs if required
• Automatically create advertising brochures using criteria
• Create proposed courses to gauge interest
• Convert proposed courses to actual courses with ease

Managing Courses

• Courses are submitted by Course Tutor to Curriculum leader for approval
• Courses are assigned facilities by Administration teams
• Courses are made live by authorised persons
• Simple to repeat courses occurring more than once
• Copy previous similar courses
• Feedback summary recorded against course
• Specify which attendees allowed to print own certificates
• Close courses that have run
• Cancel courses and generate correspondence to attendees
• Tutors can print own registers for sessions
• View courses by daily, weekly or monthly calendar views

Manage Bookings

• Ability to book courses online or through entry of booking form
• Ability to specify which establishments are paying for course
• Easily accept bookings when course is viable
• Easily transfer bookings to another course
• Easily cancel booking and calculate or specify cancellation fee
• Notify waiting lists when proposed courses become actual courses
• Tutors can view number of bookings

Online

• Dedicated website for users to browse and book courses
• Simple search engine to find courses
• Browse course adverts
• Promote new courses and low attended courses
• Register on website for online booking
• Not allow online booking past closing date if required
• View own training records and current bookings and status
• Print own certificates for courses attended
• Register interest on proposed courses
• Indicate courses can also be offered as bespoke training
• Receive enquiries about bespoke training
• Dedicate portal for schools and establishments to approve and reject bookings
• Schools can view training records for teachers in school

Correspondence

• Specify sending of correspondence by email or Letter
• Automatic notification when courses are submitted for approval
• Automatic notification when courses are ready for allocation of facilities
• Automatic notification when courses are ready to go live
• Automatic notification when courses have reached minimum number of bookings
• Automatic notification when course should be reviewed viable
• Automatic generation of correspondence confirming, cancelling and transferring bookings

Attendees

• Automatic synchronisation with HR systems to maintain school and teacher data
• Ability to add and remove attendees
• Search by name, school, account number or DFES numberSpecify password for online booking
• Specify schools and start/end date
• Ability to view training records of attendeeAbility to specify categories of courses for targeted marketing
• Link to postcode lookup if required for easy address entry

Consultancies and Bespoke Training

• Record consultancies performed
• Ability to specify multiple schools per consultancy
• Ability to specify pre-purchased consultancy hours used
• Ability to specify tutors and their budget codes
• Ability to specify activities undertaken and hours used
• Ability to specify fees for consultancy

Management

• Ability to specify and customise accreditation
• Ability to specify and customise advertising areas
• Ability to specify and customise budget codes
• Ability to specify and customise costing schemes
• Ability to specify and customise course categories
• Ability to specify and customise course groupings
• Ability to specify and customise course types
• Ability to specify and customise discounts
• Ability to specify and customise departments or divisions
• Ability to specify and customise equipment
• Ability to specify and customise establishments and schools
• Ability to specify and customise ethnicities
• Ability to specify and customise key stages
• Ability to specify and customise regions and venues
• Ability to specify and customise room configurations
• Ability to specify and customise staff categories
• Ability to specify and customise internal and external tutors
• Manage user access and privilege rights
• Automatic link to Stopford Room Booking for automatic update of rooms if required

Reporting

• Full reporting available including:
• Attendance by type of staff on course
• Course attendance by establishment
• Course incomeCourse organised by closing dates
• Courses with supply cover
• Course attendance marked
• Courses by category